If you’ve ever planned an event you’re aware of the amount that is involved in selecting the right venue and setting up the technology and making sure that your guests feel welcomed, and, of course, creating a memorable event. Many of us forget that events can create many wastes and use up a lot of energy.
It’s time to make an effort to change. More and more people are realizing that events don’t need to have a large environmental impact. It doesn’t matter if you’re putting together a small team on site or a massive hybrid conference, encouraging sustainable events isn’t just the responsible option, it’s also the best thing to do.
Why go green with your event?
Here’s a number that might surprise you An average 3-day event that has 500 participants can produce around 2,835 kg of waste and consume nearly 300,000 kWh of energy. It’s not just a large number it’s a big opportunity to do better.
Sustainability is a concern for attendees of today. They want their favourite brands to be seen as sustainable. If you organize a sustainable event that is sustainable, you will not only benefit the planet but also show your attendees that you hold value beyond the screen or the stage.
Simple Waste Management Strategies to cut down on the clutter
Let’s begin with waste. Even the smallest event can create lots of mess. There are single-use containers and leftover food. Also, there might be printed brochures which no one has read. But with a little intention, sustainable waste management is easier than you think.
Here are a few minor modifications that can go a far:
1. Switch to reusable or compostable alternatives for plastic cups as well as other utensils.
2. Use QR codes or other event apps instead of printed programs.
3. Donate leftovers. If you work with caterers you can ask them to give away excess food items to local charitable organizations.
4. Set up recycling stations: It should be easy for visitors to dispose of items responsibly.
Progress is the goal not perfection. Every bit of waste that you can reduce or divert is an accomplishment.
Managing energy like professional (without having the status of one)
There is no need to be an engineer to make wise decisions regarding your energy usage. The first step in making a change is to just be aware about the amount of power that events consume. If we are talking about strategies for managing energy during events does not mean you have to sacrifice comfort or technology. It’s about being mindful of how you make use of them.
Here are a few simple ways to lower your energy usage:
1. Be sure to look for venues that are certified environmentally sustainable or utilize renewable energy sources.
2. Displays and AV, use LED lighting and energy-efficient equipment.
3. Host hybrid elements or virtual elements in order to cut down on travel and venue needs.
4. Simple is the best: the most elegant designs are those that use less power.
Create an experience with the same effect, but with less resources.
GreenUP Checklist, Your Secret Weapon
If you’re wondering what to do next with your event, tools like the GreenUP Checklist can make life a lot easier. It breaks down the steps to an environmentally friendly event into simple, achievable steps whether that’s working in conjunction with vendors on eco-friendly materials or simply encouraging guests to take public transportation.
The Sustainable Development Goals of the United Nations are the basis for this checklist, so you’ll know that your event is in line with an even bigger goal.
You can make a difference
In the end, promoting sustainable events isn’t about being perfect it’s about being intentional. When you take a step or ten, you’re helping move the industry of events towards something better.
They will remember your great speakers, fun interactions and the fact that your event was not outdated or wasteful. Therefore, go ahead, take charge with conviction and show your guests that caring for the planet is part of the experience.